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Team Rosters & Waivers

 
 
 

TEAM ROSTERS

Rosters for ALL team sports, with the exception of Youth Basketball must be submitted online by the Coach. Rosters may NOT be submitted at the tournament and paper forms will not be accepted at any time. NO EXCEPTIONS! Team rosters must be submitted by 6:00 p.m. on the dates listed below, as rosters will be frozen at that time. Rosters not meeting the minimum number of participants required for competition will result in the following: 1) Your team will be considered ineligible and pulled from the tournament. 2) Refunds will not be issued.

Team Roster Deadlines - All Rosters will be frozen at 6:00 p.m. on the following dates:

*Commemorative t-shirts will only be distributed to participants who have been added to the team roster online by July 1.*

July 14
July 21
July 28 
Baseball Adventure Race      Adult Basketball
Functional Fitness Cricket  Indoor Soccer
Golf Sand Volleyball Softball Slow-Pitch (July 29-30)
Softball Slow-Pitch (July 15-16) Soccer  
Volleyball 3v3 Soccer  

Why do I have to submit my roster online?

By implementing this policy, we are ensuring the integrity and spirit of competition. This process will allow our staff and Sport Commissioners to better track roster limits and eligibility requirements, which will help keep a level playing field. Submitting your team roster has never been easier. By using our online submission process, coaches can manage their roster anytime after they have completed their registration, up until the roster deadline. This means you will no longer need to pay an additional fee to add players to your roster. You can add, subtract and change your roster at any time until rosters are frozen at 6:00 p.m. on the dates listed above.

How do I submit my Team Roster?

Follow these easy steps to submit your team roster using our online submission process.

  1. After registration, you will receive a Confirmation email with log-in procedures to access your Team's Roster Page.
  2. Click the "log-in" link located at the top of the Confirmation email.
  3. Enter your email address and ID # (located just above your name on the Confirmation). Then click "submit".
  4. A "Welcome" screen will appear with your name and team name. Click on "Add/Modify" Athletes.
  5. The "Team Athletes Entered" screen will appear. The coach will be in roster spot #1. Now it is time to enter your roster.
  6. Click "Add New Athlete".
  7. Enter the following information for the first player on your roster: Name, address, city, state, zip, phone, date of birth, gender and shirt size.
  8. Click "Continue". Now repeat steps #6 and #7 for each remaining participant on your roster.
  9. PLEASE NOTE: If you are coaching more than one team, you will need to completely exit out of your browser and open a new one before logging in. Otherwise your browser will automatically recall your original team's roster web page.

Can I make changes to my Team Roster?

Yes! You can make changes to your team roster at any time up until the roster deadline at 6:00 p.m. from the dates listed above. You may add players or make any changes that you see fit as long as you have them completed by the roster deadline. Once team rosters are frozen no changes will be allowed. To make changes to your roster, simply log back into your Team's Roster web site and you will be allowed to edit your roster and make additions. PLEASE NOTE: If you are coaching more than one team, you will need to completely exit out of your browser and open a new one before logging in. Otherwise your browser will automatically recall your original team's roster web page.

What should I do if I lose or delete my Confirmation Email?

No worries. You can access the Coaches log-in screen here or you can find it from your sport's web page.

 

Click here to view detailed step by step Roster and Waiver Submission Instructions

 

 

TEAM WAIVERS

Now that your completed team roster has been submitted online, you will need to turn in your signed waiver form to the Sunflower State Games office. Waivers will not be accepted at the tournament and must be submitted to the Sunflower State Games office by 6:00 p.m. on the deadlines listed below. NO EXCEPTIONS! Failure to submit your signed team waiver by the deadline will result in the following: 1) Your team will be considered ineligible and pulled from the tournament. 2) Refunds will not be issued.

Team Waiver Deadlines - 6:00 p.m. on the following dates:

July 14  
July 21  
July 28  
Baseball Adventure Race        Adult Basketball
Functional Fitness Cricket Indoor Soccer
Golf Sand Volleyball Softball Slow-Pitch (July 29-30)
Softball Slow-Pitch (July 15-16) Soccer  
Volleyball 3v3 Soccer  

Why do I have to submit my team's signed waiver prior to the tournament?

For insurance purposes, our waiver form needs to be signed by each participant or, a parent/guardian if the participant is under the age of 18. By submitting your signed waiver form in advance of the tournament, this will allow our staff and Sport Commissioners to focus on preparing for competition rather than tracking down signatures at the last minute. In addition, this new policy will ensure a quick and efficient team check-in process.

How do I submit my signed team waiver?

Easy! Just follow these three painless steps to ensure that your signed waiver form has been completed and submitted properly.

  1. From the "Welcome" screen on your Team Roster Page, click on "Team Roster/Waiver Form". A new screen will appear with your full team roster along with the Sunflower State Games waiver statement. Print these pages.
  2. Gather your signatures. Each participant, or guardian if participant is under the age of 18, must sign this form. Please note that the waiver verbiage must be attached to the roster so each participant has a chance to read the waiver.
  3. Submit your Waiver Form with signatures for each participant to the Sunflower State Games office.
  • Scan and email: This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Fax: 785-235-1308
  • Mail: 501 SE Jefferson, Suite 22, Topeka, KS 66607

What if athletes on my team live out of town and I don't see them prior to the tournament?

Registration opens on March 1. Therefore you have over four months to circulate your waiver form to your athletes for their signatures. Waivers will not be accepted on site and must be submitted by the deadlines listed above. NO EXCEPTIONS!

Click here to view detailed step by step Roster and Waiver Submission Instructions

Now that your signed waiver has been submitted, you are ready for competition! Just show up to the team check-in table at your venue to check-in!

If you have any questions regarding Team Roster or Waiver submission, please contact our staff at 785-235-2295 or This email address is being protected from spambots. You need JavaScript enabled to view it.

 

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